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How to Download and Securely Store Your THCG Programs

🔒 Important

Mandatory Security & Storage Protocol for All License Holders

Every license tier grants you valuable rights to utilize these materials for your clients, but it strictly requires that you keep these files secured and closed to the general public. This library is for exclusive use with your own customers and is not for resale, transfer, or redistribution to other practitioners.

To maintain compliance with the terms of sale and protect the intellectual property, all license holders must implement the following storage and security practices:

Establish a Strict “Internal Only” Cloud Hub

When you download or mirror these assets to your own cloud storage (such as Google Drive, Dropbox, or OneDrive), you must secure the root folders:

✓Set Privacy to “Restricted”: the folders containing your editable source files (such as Word docs, Canva templates, and PowerPoint decks) must be set to private. Never generate an “Anyone with the link can view” link for your master archive.

✓Separate Production from Distribution: keep your raw, editable master assets in a completely hidden folder. Only move finalized, branded client materials into your public-facing delivery pathways.

Safeguard Access with Team Members & Contractors

If you hire virtual assistants, technical support specialists, or content creators to help integrate these assets into your business platforms:

✓Enforce Non-Disclosure Agreements (NDAs): ensure any operational support contractor signs a confidentiality agreement stating they will not copy, retain, or reuse these assets for any other practitioner or business entity.

✓Granular Access Control: only give team members temporary access to the specific programs or modules they are actively working on, rather than handing over access to your entire cloud drive.

Audit Shared Links & Terminated Accounts Regularly

✓Deactivate Past Clients: ensure that when a client completes or leaves your coaching program, their access to your hosted platform is deactivated so the assets remain securely within your active ecosystem.

The Backup Guide

If you have purchased programs from The Health Coach Group and want to maintain a private backup, the safest approach is to download all program assets and store them in at least two secure locations.

Download Everything

For each program, save:

✓Slide decks (PowerPoint, PDF, Canva exports)

✓Workbooks

✓Facilitator guides

✓Marketing materials

✓Images and graphics

✓Email sequences

✓Forms and assessments

✓Videos and audio files (if included)

✓Administrative documents

Create a master folder structure such as:

THCG Programs ├── A Lighter Life │ ├── Administrative │ ├── Marketing │ ├── Deliverables │ ├── Customization │ └── Misc. ├── Gut Health ├── Longevity ├── Menopause └── etc.

Store in Multiple Locations

Never rely on only one storage location.

Option 1 · Google Drive

Good for accessibility and sharing.

Create the same THCG Programs folder structure shown in Step 1.

✓Two-factor authentication

✓Version history

✓Recovery options

Option 2 · Dropbox

Good for automatic syncing.

Benefits:

✓Local copy on your computer

✓Cloud backup

✓Version recovery

✓Easy team access

Option 3 · AWS S3 (Most Secure)

Best for large libraries and long-term storage.

✓One private S3 bucket

✓Separate folders by program

✓Enable versioning

✓Enable encryption

✓Restrict public access

AWS S3 is designed for durable long-term storage and can maintain multiple versions of files.

Suggested structure: same THCG Programs folder structure from Step 1, under an s3://thcg-library bucket.

Keep a Local Backup

Store a complete copy on:

✓External SSD

✓External hard drive

✓NAS device (Synology/QNAP)

Many business owners follow the “3-2-1” rule:

3 copies of data

2 different media types

1 offsite copy

Export Canva Designs

For any Canva assets:

Open the design.
Click Share → Download.
Save as:
✓Canva file (if available)
✓PDF
✓PowerPoint (.pptx)
✓PNG for graphics

Keep the original editable version whenever possible.

Export Website and Membership Assets

If your programs are loaded into:

WordPress Divi MemberPress AccessAlly Keap/Infusionsoft

Export:

✓Pages

✓Forms

✓Images

✓Email sequences

✓Automation maps

✓Landing pages

Store those exports alongside the program materials.

Create an Inventory Spreadsheet

Track:

Program	Downloaded	Stored in Drive	Stored in AWS	Local Backup
A Lighter Life	✓	✓	✓	✓
Longevity	✓	✓	✓	✓
Menopause	✓	✓	✓	✓

This makes future migrations much easier.

⚠️

Important Note WordPress, AccessAlly, Divi, MemberPress, Keap, AWS, Google Drive, Dropbox, and other platforms regularly update their interfaces and export procedures. Always verify current instructions within the platform’s official documentation before performing a large backup or migration. Features and menu locations can change over time.

Recommended Setup

For most THCG customers, the ideal combination is:

Local external SSD

Google Drive or Dropbox

Private AWS S3 bucket

This provides redundancy, security, and long-term protection for your licensed wellness program library.

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